Become an Exhibitor

Join the Expo

The Summit Expo takes place on the main floor of Congress Center Leipzig, directly in front of the halls hosting the Council of Ministers of Transport, the Open Ministerial, and the plenary and panel sessions. It is an intimate space, with approximately 20–30 stands each year, providing a unique opportunity to capture the attention of high-level participants and foster in-depth discussions. 

The Expo can also extend outside the venue, featuring outdoor demonstrations that showcase the latest innovations in vehicle technology and systems.
Networking in front of UK Expo - ITF 2025 Summit
Networking in front of UK Expo - ITF 2025 Summit
Ministers' Tour of the Exhibition
Ministers' Tour of the Exhibition
ITF Secretary-General meets with Tobias Meyer, CEO, DHL - ITF 2025 Summit
ITF Secretary-General meets with Tobias Meyer, CEO, DHL - ITF 2025 Summit
TUMI - ITF 2025 Summit Expo
TUMI - ITF 2025 Summit Expo
Networking in front of USDOT Expo - ITF 2025 Summit
Networking in front of USDOT Expo - ITF 2025 Summit
SIECA and Costa Rica Expo - ITF 2025 Summit
SIECA and Costa Rica Expo - ITF 2025 Summit
Global Recognition: 
Raise your organisation’s profile before an international audience of decision-makers.
Access to leaders: 
Engage directly with ministers, senior officials, and heads of international organisations.
Tailor your space:
Book a standard, fully-equipped shell scheme package or a customised stand. 
Engage your audience:
Showcase cutting-edge technology, share policy expertise, or create a custom meeting area.

Booking process

Interested? Contact us.
Please note that reservation of Summit Expo indoor space or outdoor demos is subject to discussion and approval by the ITF Secretariat.

Reserve Indoor Space

The following indoor space rental rates apply:
  • Early bird: €240 / m² (excl. VAT) – until 31 December 2025
  • Standard rate: €295 / m² (excl. VAT) – until 25 March 2026
Complimentary passes are provided as follows:
  • Up to 29m² - x2 passes 
  • 30-39m² - x3 passes 
  • 40-49m² - x4 passes
Certain ITF stakeholders benefit from preferential terms: 
  • ITF Member Countries benefit from 15m² complimentary space. Early bird/standard rates will apply if additional space is required. 
  • ITF Corporate Partnership Board members benefit from a 50% discount on the early bird/standard rates. 
  • Complimentary exhibition space is available with Sponsor packages. 
Exhibitors can order stand construction directly from Fairnet, the service partner of Congress Center Leipzig, or work with an external provider of their own choosing.

The deadline for indoor stand reservation is 25 March 2026. 

Reserve Outdoor Demo

The following ITF administration fees apply per day: 

Early bird - Until 31 December 2025
  • Wed 6 May - €1000 (excl. VAT)
  • Thu 7 May -  €1000 (excl. VAT) 
  • Fri 8 May - €500 (excl. VAT)
Standard rate - Until 28 February 2026
  • Wed 6 May - €1200 (excl. VAT)
  • Thu 7 May - €1200 (excl. VAT)
  • Fri 8 May - €600 (excl. VAT)
Two complimentary passes are provided with each outdoor demo. Certain ITF stakeholders benefit from preferential terms: 
  • ITF Member Countries are not charged the ITF administration fee.
  • ITF Corporate Partnership Board members benefit from a 50% discount on the ITF administration fee.
Fencing, electrical connections, printing, and related goods/services can be ordered from Congress Center Leipzig if required. 

The deadline for outdoor demo reservation is 28 February 2026.

Explore all Sponsor & Expo packages

Read the brochure

Read the brochure

Explore all Sponsor & Expo packages

Read the brochure

Past Sponsors and Exhibitors

Become part of the legacy driving the future of global transport policy.
Get in touch
Get in touch